When it comes to saving time and offering customers an easier way of obtaining price quotations, the traditional solution meant expensive bespoke software for your company’s web server. Nowadays, an increasingly flexible and affordable option is emerging: sales quoting in the cloud via the Software as a Service (SaaS) model.
The numerous advantages of reduced cost, increased security and ease of deployment make online quotation software a compelling and cost-effective alternative to a custom-built product for improving your business’s effectiveness.
An online quoting system that runs in the cloud provides ubiquitous, multi-user access. All of your clients and any number of your staff have access to the system all the time – at the same time – from any internet-connected computer. Not only can online quoting software cut down on staff workload, but empower your clients as well. This means your business will save money, and your customers will find what they’re looking for, faster.
More Bang for Buck
Sales quoting SaaS offers small businesses ancillary benefits that bespoke solutions typically omit, thanks to the significant infrastructure investments of SaaS providers. For a low monthly fee, subscribers are able to reap the rewards of substantial R&D required to build and maintain a secure network, integrate with other popular SaaS vendors (e.g. CRM), and offer more complex features. Per seat costs are typically less with the SaaS model, too.
Business owners who have switched to online quoting software solutions are satisfied. “We used to spend about 10 hours per week calculating quotes in Excel, converting them to PDF, and e-mailing to customers. [Using] online quoting software has cut that time almost to zero,” says Gord Walsh of GPS Commander.
Fast and Simple Deployment
Integrating an cloud-based quoting system with your business is fast and easy. Since the hosted solution does not depend on your own web server, no complicated installation or retrofitting is needed. The look and feel are easily customized to blend seamlessly with the web experience that your customers are used to.
With online quoting software, not only are the typical ongoing expenses for maintenance and support eliminated, but you benefit from free and automatic updates as the online quotation software evolves over time. The service scales with your business, and you only pay for what you need.
By employing an online quoting system, your business also benefits from enhanced security and greater peace of mind. Since the software is maintained by a dedicated staff, you no longer need to worry about maintaining a secure network on your own.
Low Barriers of Entry
Getting started with online quotation software is low risk. Most offer a free trial or a money-back guarantee. And since many services do not require a setup fee or a long-term contract, the investment in adoption is low.
“Before [moving to an online quoting system], our quote process was confusing and time consuming. The quote process time has now been reduced by over 90%,” explains Cary Yocum of Maintenance Connection.
To reach more customers, increase efficiency and improve your bottom line, consider making online quotation software a key part of your business’s online presence.